How can I access the State Loss Prevention Manual?What is a “Class A” and “Class B” agency? How do I know if my agency is considered “Class A” or “Class B”?
The State Loss Prevention Manual is available on the ORM Loss Prevention website, click here. Its contents are organized by the following components: Introduction, General Safety, Driver Safety, Equipment Management Loss Prevention, Bonds and Crime, Water Vessel, Flight Operations. Each of the components may be reviewed online, printed from the website, and/or saved to your personal computer.
The class in which an agency is categorized by ORM is determined by its most recent accrual rate. Class A agencies are those with a premium rate of $5.00 or higher/$100 payroll and are required to conduct safety meetings and inspections on a monthly basis. Class B agencies are those with a premium rate below $5.00/$100 payroll and are required to conduct safety meetings and inspections on a quarterly basis.
How often should my agency conduct safety inspections?
According to the State Loss Prevention Program, each “Class A” agency should conduct and document safety inspections at least once every month and each “Class B” agency should conduct and document safety inspections at least once every quarter.How often should my agency conduct safety meetings?
According to the State Loss Prevention Program, each “Class A” agency should conduct and document safety meetings at least once every month and each “Class B” agency should conduct and document safety meetings at least once every quarter.
When am I required to develop and implement Job Safety Analyses (JSA's)?
JSA's are required when trends of accidents/incidents are recognized, for any single work-related death, or for changes in a job procedure or equipment.How often should the safety rules, safety responsibilities, and the policy statements be reviewed with the employees?
All newly hired employees should be provided orientation into his/her agency's Loss Prevention Program. Such an event should include discussion and distribution of the agency's safety rules, safety responsibilities and the management policy statement(s) pertinent to agency operations. It is highly recommended that all agencies reinforce their safety rules during safety meetings with employees and it is required that the agency review the safety responsibilities with employees at least once every year at a safety meeting.How often should employees receive blood-borne pathogens training?
The ORM Loss Prevention Unit recommends that all agencies implement training in its blood-borne pathogens program at the time of employment (i.e., within 90 days of hire) for all newly hired low and high-risk employees. In addition, all employees determined by the agency to be “high-risk” should be provided annual refresher training (once every five years for low-risk employees).How often do departmental policies have to be reviewed such as ADA, Sexual Harassment, Return to Work, Drug-free Workplace, and Drug-Testing?
The ORM Loss Prevention Unit recommends that all agencies review the listed policies with its employees at the time of employment for newly hired employees and at least once every five years thereafter, unless otherwise directed by your agency's policy.How often should I authorize my agency's drivers?
According to the State Loss Prevention Driver Safety Program, department heads (or their designee) are responsible for reviewing driver records and identifying employees authorized or not authorized to drive State vehicles. They are also responsible for conducting annual reviews of all drivers to determine whether they should continue to operate State-owned vehicles and to verify that each driver has a valid and properly classed driver's license.What is a “high-risk” driver?
Individuals having three or more convictions, guilty pleas, and/or nolo contendre pleas for moving violations or individuals having a single conviction, guilty plea, and/or nolo contendre plea for operating a vehicle while intoxicated, hit and run driving, vehicular negligent injury, reckless operation of a vehicle or similar violation, within a one year period.How often should I train my agency drivers in defensive driving?
All individuals authorized by an agency to operate a vehicle while on State business should be trained within 90 days from enrolling in the program and at least once every three years thereafter.What does a comprehensive Bonds and Crime Program include for my agency?
A comprehensive Bonds, Crime and Property Program should address the following areas of risk:What does a comprehensive security plan include for my agency?
- Damage to State property
- Loss of State property
- Income loss or increased costs for income-producing facilities
- Liability to others (i.e. 3rd party liability)
- Assignment of responsibility
- Employee training requirements
- Procedure to report problems/discrepancies
- Fiscal control procedures
- Security plan
A comprehensive and site-specific security plan for any State agency may include the following: -Lockdown procedures (followed when the facility will be vacated) -Security procedures while facility is operating (ex. locking rear doors and computer security) -Key control procedures, including:Who should I contact to have my agency's boiler(s) inspected?
- Assignment of responsibility
- Key distribution procedure
- Key collection procedure
- Procedure for lost/stolen keys
- Employee accountability rules
Any agency that is located in a State-owned facility may contact the State's secondary insurer for Boiler and Machinery to request an inspection free of cost. NOTE: Cost WILL BE incurred to acquire an operator certificate from the Office of the State Fire Marshal. Please ask your Loss Prevention Officer for the contact information regarding the current insurer.
For additional FAQ's click here or contact Brett Beoubay at (225) 342-8532.