WHEREAS, the National Historical Publications and Records Commission (hereafter "National Commission") was created pursuant to 44 U.S.C. Section 2501, et seq., to cooperate with, assist, and encourage federal, state, and local agencies and non-governmental institutions, societies, and individuals in collecting, preserving, editing, and publishing documents, including the papers of outstanding citizens of the United States, that may be important for an in-depth understanding and appreciation of the history of the United States;
WHEREAS, through a program established under 44 U.S.C. Section 2504, based on the recommendation of the National Commission, state and local agencies, nonprofit organizations, institutions, and individuals may receive grants from the Archivist of the United States for the collection, description, preservation, compilation, publication, and dissemination of records, photographs, and other materials significant to the history of the United States;
WHEREAS, as a prerequisite to a state's participation in the National Commission's grant program, the regulations of the entity which governs the National Commission, the National Archives and Records Administration, 44 U.S.C. Section 2102, et seq., require the state to establish a historical records advisory board, 36 C.F.R. Part 1206; and
WHEREAS, the interests of the citizens of the state of Louisiana would be best served by the creation of a historical records advisory board that is charged with coordinating and facilitating the efforts of historical records repositories and other informational agencies within the state in the collection, preservation, and publication of the important historical documents of this state;
NOW THEREFORE I, M.J. "MIKE" FOSTER, JR., Governor of the state of Louisiana, by virtue of the authority vested by the Constitution and laws of the state of Louisiana, do hereby order and direct as follows:
SECTION 1: The Louisiana Historical Records Advisory Board (hereafter "Board") is established within the division of archives, records management, and history, Department of State (hereafter "State Archives").
SECTION 2: The duties of the Board shall include, but are not limited to, the following:
SECTION 3: The Board shall consist of seventeen (17) members who shall be appointed by, and serve at the pleasure of, the governor. As much as practicable, Board members shall be broadly representative of public and private archives, records offices, and research institutions and organizations in the state. The membership of the Board shall be selected as follows:
SECTION 4: The director of the State Archives shall chair the Board and serve as the state historical records coordinator (hereafter "coordinator"). On the recommendation of the coordinator, a deputy state historical records coordinator (hereafter "deputy coordinator") shall be appointed by, and serve at the pleasure of, the governor. When practicable, the deputy coordinator shall be selected from the membership of the Board or the staff of the coordinator's agency. The membership of the Board shall elect all other officers.
SECTION 5: The duties of the coordinator shall include, but are not limited to, the following:
SECTION 6: The duties of the deputy coordinator shall include, but are not limited to, assisting the coordinator in executing the coordinator's duties as defined in Section 5 of this Order, and serving as an acting coordinator at the coordinator's discretion or upon the coordinator's resignation or inability to serve.
SECTION 7: The Board shall comply with the National Commission's guidelines.
SECTION 8: The Board shall meet at regularly scheduled intervals and at the call of the chair.
SECTION 9: Support staff for the Board and facilities for its meetings shall be provided by the State Archives.
SECTION 10: The members of the Board shall not receive compensation or a per diem. Nonetheless, contingent upon the availability of funds, members who are not an employee of the state of Louisiana or one of its political subdivisions, or an elected official, may receive reimbursement from the Office of the Governor for actual travel expenses incurred, in accordance with state guidelines and procedures, with the prior written approval of the commissioner of administration and the Office of the Governor.
SECTION 11: All departments, commissions, boards, agencies, and officers of the state, or any political subdivision thereof, are authorized and directed to cooperate with the Board in implementing the provisions of this Order.
SECTION 12: This Order is effective upon signature and shall remain in effect until amended, modified, terminated, or rescinded by the governor, or terminated by operation of law.
IN WITNESS WHEREOF, I have set my hand officially and caused to be affixed the Great Seal of the state of Louisiana, at the Capitol, in the city of Baton Rouge, on this 12th day of June, 1998.
M.J. "Mike" Foster, Jr.
Secretary of State