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Professional Contracts - Sample Letter of Justification for Late Contract Submittal

Contracts should be submitted prior to their effective dates. No contract shall be approved which has been submitted 60 days after its effective date, unless written justification is provided by the using agency and approval is granted by the Director of OSP, Professional Contracts or her designee. This sample is the minimum requirement for the Office of Professional Contracts' consideration of a contract's late submittal.  (LAC 34.V. 2521 (A))

Click here for WORD Document

DATE OF LETTER:

Ms. Pamela Bartfay Rice
Assistant Director, Professional Contracts
DOA-Office of State Procurement
P.O. Box 94095
Baton Rouge, Louisiana 70804-9095

 

RE: Justification for late contract submittal

Dear Ms. Rice:

The above referenced contract with (Name of Contractor) for the purpose of providing (describe services) was submitted late due to .......( state reason(s) )

Your approval of this contract is appreciated. If any additional information is necessary, please call (enter phone number).

Sincerely,

NAME OF PREPARER
TITLE