Computer Systems Compliance

WHEREAS: computer technology is vital to the daily operation of state government;

WHEREAS: historically, computer information systems have been designed to store and process only the last two digits of dates; for example, for the year "1996," only the "96" will be stored and processed;

WHEREAS: this computer design style is expected to cause errors in a large number of computer information systems on and after Saturday, January 1, 2000;

WHEREAS: the estimated cost of resolving year 2000 errors in computer information systems is more than $400 billion worldwide, with an average corporate impact cost of $40 million;

WHEREAS: the State of Louisiana cannot afford to suffer an interruption of services or operations on or after January 1, 2000 due to state computer information systems being incompatible with the year 2000;

WHEREAS: a timely review of all state owned or operated computer information systems for year 2000 compliance will minimize the chance that the year 2000 will detrimentally impact on the services and operations of the state; and

WHEREAS: the potential for the occurrence of any detrimental consequences to state services and operations will be decreased if the state implements an immediate policy of acquiring and deploying only those computer information systems which are compliant with the year 2000;

NOW THEREFORE I, M.J. "MIKE" FOSTER, JR., Governor of the State of Louisiana, by virtue of the authority vested by the Constitution and laws of the State of Louisiana, do hereby order and direct as follows:

SECTION 1: All contracts for the purchase or acquisition of computer software, data processing services, or information systems, in excess of $5,000, by any state agency, commission, board, entity, or department, shall include a provision that any such item(s) or service(s) purchased or acquired shall be "Year 2000 compliant" on or before July 1, 1999.

SECTION 2: The term "Year 2000 compliant" as used in this Order means the information system shall not end abnormally or give incorrect results during operations prior to, during, or after the year 2000 as a result of processing, storing, or displaying any date information.

SECTION 3: The provisions of this Order shall not have an adverse affect on any contract perfected or entered into prior to the date of this Order.

SECTION 4: All departments, commissions, boards, agencies, and officers of the state, or any political subdivision thereof, shall evaluate the impact of the year 2000 on their current computer information system(s); determine which system(s) must be corrected or replaced as a result of the adverse impact of the year 2000 on their computer information system(s); and initiate corrective action that will be in effect on or before July 1, 1999, to ensure that their services and/or operations will not be interrupted due to the year 2000.

SECTION 5: All departments, commissions, boards, agencies, and officers of the state, or any political subdivisions thereof, are authorized and directed to cooperate with the implementation of the provisions of this Order.

SECTION 6: The provisions of this Order are effective upon signature and shall remain in effect until amended, modified, terminated, or rescinded by the Governor, or terminated by operation of law.

IN WITNESS WHEREOF, I have set my hand officially and caused to be affixed the Great Seal of the State of Louisiana at the Capitol, in the City of Baton Rouge on this 17th day of October, 1996.

M.J. "Mike" Foster

Fox McKeithen
Secretary of State