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State of Louisiana
Office of Statewide Reporting and Accounting Policy

M. J. "Mike" Foster, Jr.

Mark C. Drennen
Commissioner of Administration

March 28, 2001


TO:  Fiscal Officers
FROM:  F. Howard Karlton,  CPA  
SUBJECT:  Revised schedule for printing checks

The printing of vendors checks was changed last year to a three day per week cycle.  EFT’s disbursements continued to be processed on a daily basis. The Division of Administration and State Treasurer’s office are proposing to change the check print cycle to Tuesday and Thursday only, while continuing to process EFT every day.  The reason for this proposed change is:   1) to increase utilization of the consolidated check process (to reduce the number of checks printed), 2) to improve utilization of personnel resources, both within the agencies and the control units, 3) to facilitate improved cash management, 4) to stimulate increased  utilization of EFT as the payment source, and 5) a substantial change in printer resource availability (in the very near future, the Office of Information Services will cease printing vendor checks and OSRAP will assume that responsibility). 

 We are seeking your input on this proposed change.  Please provide your comments on this proposed print cycle change by April 15, 2001.   Your input and assistance is appreciated.   It is important to note that the proposed change in check write dates will not allow for an increase in the number of manual check requests.  You should schedule payment requests to meet your vendor requirements.

 Please keep in mind that currently, 90% of employee compensation payments are now provided through EFT.  EFT processing for vendor payments is available.  If the reduced check write schedule creates a problem with your suppliers, encourage them to sign up for EFT.  They may contact Ms. Ruth Johnson at (225) 342-1095 for assistance.


 C:   Mr. Gary Hall, CPA

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