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Grant Administration

The Disaster Recovery CDBG Grantee Administrative Manual is provided to assist Louisiana Disaster Recovery Community Development Block Grant grantees and Subrecipients (parishes and units of local government) in implementing disaster recovery grants. It provides guidance regarding the general requirements included in all Cooperative Endeavor Agreements (CEAs) that apply to parishes and units of local government.
You can get the most recent Update Pack, Version 3.7 here. (Updated 10/3/2016)
On June 28, 2012, OCD-DRU presented a webinar about Monitoring and Close-Out Procedures, addressing Chapters 12 and 13 of the Administration Manual.​

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​ ​Section 1 - Introduction

Section 1 ​Introduction
Exhibit 1-1​Katrina-Rita Waivers
Exhibit 1-2​Gustav-Ike Waivers
Exhibit 1-3​Isaac Waivers
Exhibit 1-4​Floods of 2016 Waivers
​ ​ ​Section 2 - Administration
​Section 2 ​Administration
​Exhibit 2-1​Project Amendment Request
Exhibit 2-2​Sample Citizen Participation Plan
​Exhibit 2-3​FAQ's Concerning Equal Opportunity
​Exhibit 2-4​Sample Construction Contract Checklist
Updated! ​Exhibit 2-5​DOB Policy
​Exhibit 2-6​Sample DOB Policy
Updated!​Exhibit 2-7​DOB Assurance Form
​ ​ ​Section 3 - Grant Implementation Checklist
Section 3 ​Grant Implementation Checklist
​ ​ ​Section 4 - Records Management
​Section 4 ​Records Management
​ ​ ​Section 5 - Financial Management
Section 5 ​Financial Management
​Exhibit 5-1​Sample Request for Vendor Information
​Exhibit 5-2​IRS Form W-9
​Exhibit 5-3​DRU Authorized Signature Form
​Exhibit 5-4​EFT Enrollment Form
​Exhibit 5-5​HUD Form 2880 - Applicant or Recipient Disclosure/Update Report
​Exhibit 5-6​Grantee Statement of Assurances
​Exhibit 5-7​Sample Financial Statements
​Exhibit 5-8​Sample Timesheets
​ ​ Section 6 - Procurement  Methods and Contractual Requirements
Updated! ​Section 6 ​Procurement Methods and Contractual Requirements
​Exhibit 6-1​Sample Procurement Policy
​​ ​Exhibit 6-2​Sample Contract Documents Guide
​Exhibit 6-3​Conflict of Interests
​Exhibit 6-4​Cost Price Detail
​Exhibit 6-5​Quick Guide to Cost Price Analysis
​Exhibit 6-6​Sample Ad for Proposals for Administrative Consulting Services
​Exhibit 6-7​Sample Housing Scope of Services
​Exhibit 6-8​Instructions for Administrative Consulting Services
​Exhibit 6-9​Sample RFQ for Engineering Services
​Exhibit 6-10​Sample Contract for Professional Services
​Exhibit 6-11​Bonding Verification
​Exhibit 6-12​Verification of Prime Contractor Eligibility
​Exhibit 6-13​Sample Verification of Professional Services Eligibility
​Exhibit 6-14​Sample Notice of Contract Award
​Exhibit 6-15​Sample Agreement of Appraisal Services
Updated!Exhibit 6- 16​Compliance Provisions for Professional Services Contracts
​ ​ ​Section 7 - Labor Regulations
​Section 7 ​Labor Regulations
​Exhibit 7-1​Sample Project Wage Rate Sheet
​Exhibit 7-2Sample Verification of Project Wage Sheet and Project Sign Posting
Exhibit 7-3​Sample Required Construction Site Posters
​Exhibit 7-4​Sample Appointment of Labor Compliance Officer
​Exhibit 7-5​Wage Decision Example
​Exhibit 7-6​Verification of Wage Deci​​sion
​Exhibit 7-7​Sample Payroll Reduction Authorization Form
Exhibit 7-8​Sample Labor Standards Enforcement Report
Exhibit 7-9​Report of Additional Classification and Rate
​Exhibit 7-10​Record of Employee Interview Form
​Exhibit 7-11​Force Account Record Keeping
​Exhibit 7-12​Sample Contractors or Subcontractors New Employee Information Form
​Exhibit 7-13​Sample Contractors or Subcontractors Existing Employee Information Form
​Exhibit 7-14​Payroll Form and Statement of Compliance
Exhibit 7-15​OCD/DRU Payroll Review Flowchart
​ ​ ​Section 8 - Civil Rights
​Section 8 ​Civil Rights
​Exhibit 8-1​HUD Complaint Register
Exhibit 8-2​Suggested Activities to Affir​matively Further Fair Housing
​Exhibit 8-3​Sample Section 504 Assurance
​Exhibit 8-4​Sample Summary of Actions Taken to Achieve Compliance with Section 504
​Exhibit 8-5​OCD Section 504/ADA Technical Assistance Handbook
​Exhibit 8-6​Certification of Bidder Regarding Section 3
​Exhibit 8-7​Contractor or Subcontractor Section 3 Plan, If Required
​Exhibit 8-8​Certification of Proposed Subcontractor Regarding Section 3 and Segregated Facilities
Section 9 - ​ ​ ​Environmental Review
​Section 9 ​Environmental Review
​Exhibit 9-1​Certification for Exemption for HUD funded projects
​Exhibit 9-2​Certification of Categorical Exclusion (Subject to 58.5)
​Exhibit 9-3​Statutory Checklist for Categorical Excluded Projects Only
​Exhibit 9-4​Notice of Intent to Release a Request of Funds (NOI/RROF)
​Exhibit 9-5​HUD Form 7015.15: Request for Release of Funds and Certification
​Exhibit 9-6​HUD Form 7015.16: Authority to Use Grant Funds
​Exhibit 9-7​Certification of Categorical Exclusion (Not Subject to 58.5)
​Exhibit 9-8​Statutory Checklist (SC): 24 CFR 58.5 Statutes, Executive Orders and Regulations
​Exhibit 9-9​Environmental Assessment (EA) Checklist
​Exhibit 9-10​Combined Notice of FONSI and Intent to Request Release of Funds
​Exhibit 9-11​Compliance Documentation Checklist (24 CFR 58.6)
Section 10 - Acquisition and Relocation​ ​ ​
​Section 10 ​Acquisition and Relocation
Exhibit 10-1​Sample Voluntary Acquisition Policy
​Exhibit 10-2​Preliminary Notice, Acquisition Notice, Form and Brochure
​Exhibit 10-3​Sample Statement of the Basis for the Determination of Just Compensation
​Exhibit 10-4​Sample Written Offer to Purchase
​Exhibit 10-5​Guideform Notice of Eligibility for Relocation Assistance - Residential Tenant
​Exhibit 10-6​Sample Statement of Settlement Costs
​Exhibit 10-7​Acquisition Composite List
​Exhibit 10-8​Uniform Appraisal Standards for Federal Land Acquisitions
​Exhibit 10-9​Sample Invitation to Accompany an Appraiser
​Exhibit 10-10​Sample Short Appraisal Form for Servitude Takings
​Exhibit 10-11​Sample Review Appraisal Report
​Exhibit 10-12​Sample Notice of Intent Not to Acquire
​Exhibit 10-13​Sample Property and/or Servitude Acquisition Waiver
​Exhibit 10-14​Recommended Local Relocation Policy
​Exhibit 10-15​Sample Household Case Record
​Exhibit 10-16​HUD Form 5280 Inspection Checklist - Housing Choice Voucher Program
​Exhibit 10-17​HUD Form 40061: Selection of Most Representative Comparable Replacement Dwelling for Computing a Replacement Housing Payment
​Exhibit 10-18​Sample Letter to Relocate in a Substandard Unit
Exhibit 10-19​Sample 90/30 Day Notice to Vacate
​Exhibit 10-20​List of Eligible Moving Activities
​Exhibit 10-21​Sample Elderly Waiver for Relocation
​Exhibit 10-22​Sample Temporary Relocation Notice (Tenant)
​Exhibit 10-23​Sample Displaced Tenant General Information Notice
​Exhibit 10-24​Sample Notice of URA Eligibili​​ty - Nonresidential
​Exhibit 10-25​HUD Notice: Relocation Assistance to Displaced Businesses
​Exhibit 10-26​HUD Form 40055: Claim for Actual Reasonable Moving and Related Expenses- Nonresidential
Exhibit 10-27​HUD Form 40056: Claim for Fixed Payment in Lieu of Payment for Actual Nonresidential Moving and Related Expenses
Exhibit 10-28​HUD Form 40054: Residential Claim for Moving and Related Expenses
Exhibit 10-29​HUD Form 40057: Claim for Replacement Housing Payment for 180-Day Homeowner-Occupant
​Exhibit 10-30​HUD Form 40058: Claim for Rental Assistance or Down Payment Assistance
​Exhibit 10-31​Sample Letter of Acknowledgement: Services and Payments Rendered
Exhibit 10-32​Guideform Notice of Nondisplacement to Residential Tenant
​Exhibit 10-33​General URA Acquisition Process Checklist
​Exhibit 10-34​Sample Real Property Acquisition Checklist
​​Exhibit 10-35​Sample Relocation File Checklist
​ ​Section 11 - Property Management
​Section 11 ​Property Managment
Exhibit 11-1​Sample Property Control Tracking
​ ​ ​Section 12 - Monitoring
Section 12 ​Monitoring
Exhibit 12-1Sample Grantee Monitoring Plan
​​Exhibit 12-2Project/Program Risk Assessment Template
​​Exhibit 12-3​Compliance Monitoring Core Checklist Template
​​Exhibit 12-4​Compliance Monitoring Project Checklist Template (Sept 2011)
​​Exhibit 12-4b​Supplemental Worksheets for Project Checklist (Sept 2011)
Exhibit 12-5​Sample Contract Administration Form
​Exhibit 12-6​Monitoring Report Template
Exhibit 12-7​HUD CPD Green Building Retrofit Checklist Template
​ ​Section 13 - Closeout
Section 13 ​Closeout
Updated! ​Exhibit 13-1Activity Completion Report
Exhibit 13-2​​Sample Audit Report Excerpts
Exhibit 13-3​Sample Response to Audit Letter
​Exhibit 13-4​Grantee/CEA Final Performance Report
Section 14 - Lead-Based Paint, Asbestos and Mold
Section 14Lead-Based Paint, Asbestos and Mold