Louisiana Division of Administration

Payroll Procedures for Agency Use

Procedure Revision Date
ACA Health Insurance Marketplace Notices 20171201Dec. 1, 2017
ACA Subsidy Notices 20171201Dec. 1, 2017
Aged Outstanding Payroll Checks April 1, 2021
Agency Contact Report 20151013Oct. 13, 2015
Agency Receipt of Garnishment Documents 20151124Nov. 24, 2015
Annual 1099 Payroll Reporting to OSUP 20151120Nov. 20, 2015
Annual Leave Buy Back 20120413April 13, 2012
Annual Leave Paid In Error 20120413April 13, 2012
Annual Reporting of Sick Leave to Teachers' Retirement 20190626June 26, 2019
Back Pay Awarded Under a Statute 20171107Nov. 7, 2017
Deceased Employee Final Payment 20151120Nov. 20, 2015
Deferred Compensation (457R) Plan in Lieu of Retirement 20160114Jan. 14, 2016
Direct Deposit (EFT) Bank Reversal 20160520May 20, 2016
Employee Claims Processing 20180312March 12, 2018
Employee Name Changes 20151118Nov. 18, 2015
Employees Living and/or Working in Another State or Country 20151118Nov. 18, 2015
Employees Receiving Lump-Sum Payments with Active Child Support 20180726July 26, 2018
Fringe Benefits Reporting (Annually) 20151112Nov. 12, 2015
IRC §457 and §403(b) Voluntary Retirement Savings Contributions 20151119Nov. 19, 2015
LSU First Health Plan Deductions 20200922Sept. 22, 2020
Maintaining Employee Addresses 20151116Nov. 16, 2015
Medical Support Enforcement Notice 20171103Nov. 03, 2017
Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM 20201124Nov. 24, 2020
Military Payments 20190628June 28, 2019
New Hire Reporting 20181010Oct. 10, 2018
Non-Resident Alien (Alien Authorized to Work) 20200123Jan. 23, 2020
Off-Cycle Payments and Active Garnishment Records 20050920Sept. 20, 2005
Offsets and Recoupments 20130104Jan. 04, 2013
Replace Employee Check/EFT 20201211Dec. 11, 2020
Request a Duplicate IRS Tax Form 20200124Jan. 24, 2020
Retirement Processing 20151119Nov. 19, 2015
Reverse Employee Check/EFT 20201211Dec. 11, 2020
Savings Bonds 20181031Oct. 31, 2018
Social Security Administration Business Services Online Registration 20080924Sept. 24, 2008
Social Security Number Verification Report 20160908Sept. 08, 2016
State Combined Charitable Campaign 20181120Nov. 20, 2018
Stop Pay Request 20120402April 2, 2012
Student Tuition and Revenue Trust 20160615June 15, 2016
TRSL and LSERS Annual Salary File 20180622June 22, 2018
Verifying Form W-2 Figures Feb. 1, 2021
Voluntary Benefits Product Code Correction 20151027Oct. 27, 2015
Voluntary Benefits Vendor Refund Requests 20181029Oct. 29, 2018
Worker's Compensation 20151119Nov. 19, 2015