If the using agency has obtained prior delegated authority from OSP, the contract may be approved by the using agency without the need for Professional Contracts review and approval. However, such agencies must submit Monthly Reports to Professional Contracts via OSP-Reports@la.gov.
Consulting service contracts for $75,000 or more must be let by a Request for Proposals process as outlined in the regulations of Professional Contracts.
If you are in doubt as to whether a contract is for consulting services, please get in touch with the office of Professional Contracts.
Social Services contracts for $250,000 or more annually must be let by a Request for Proposals process as outlined in the regulations of the office of Professional Contracts unless specifically exempt in accordance with Louisiana Revised Statutes Title 39:1619.
Contracts for professional and personal services may be awarded without the necessity of competitive bidding or competitive negotiation.
Procedures for Submitting Contracts Awarded through the Request for proposals Process
In addition to the information and documentation requested on the Suggested Checklist for the Review of Professional, Personal, Consulting and Social Service Contracts webpage, contracts awarded through the RFP process should be submitted to OSP, Professional Contracts with the following supplemental information and documentation.
Selection Memorandum signed by agency head, which should include details regarding the procurement and evaluation process (revised 9/6/2018)
Proof of advertisement in all of the following:
- Two newspapers -The Advocate (the official journal of the state) and in one or more newspapers of general circulation in the state (at least once)
- Electronic notification in LaPAC in accordance with LA R.S. 39:1595 B(4).
- Proposers known to be in a position to furnish such services (including incumbent contractors, previous proposers, and RFI respondents).
- Board of Regents notification for RFPs 100% federally funded
*Consulting services contracts must be advertised for 30 days before the last day that proposals will be accepted, social services contracts for 14 days before the last day that proposals will be accepted and Department of Transportation and Development contracts for 15 days before the last day that proposals will be accepted
Summary of grades, including costs for all proposals
Copies of individual grading sheets from each evaluator for each proposal, signed by the individual evaluator, if scoring was done individually. If consensus scoring was used, a statement to this effect should accompany the scoring summary
Copy of the RFP and any addenda issued. It is advisable to use OSP, Professional Contract's RFP template (Revised 2/19/2021)
Questions and answers received and issued, if applicable
Award letter(s) and non-winning letter(s)
Contract which includes all standard clauses as well as the following:
In the event of any inconsistent or incompatible provisions, this signed agreement (excluding the RFP and Contractor's proposal) shall take precedence, followed by the provisions of the RFP, and then by the terms of the Contractor's proposal.
This contract, together with the RFP and addenda issued thereto by the Department, the proposal submitted by the Contractor in response to the Department's RFP, and any exhibits specifically incorporated herein by reference, constitute the entire agreement between the parties with respect to the subject matter.
The State of Louisiana /State Agency will also require the Contractor and /or subcontractors, if
performing a key internal control, to submit to an independent SSAE 16 SOC 1 and/or type II
audit of its internal controls and other financial and performance audits from outside companies
to assure both the financial viability of the (outsourced) program and the operational viability,
including the policies and procedures placed into operation. The audit firm will conduct tests
and render an independent opinion on the operating effectiveness of the controls and procedures.
When required by the state agency, the contractor shall be required to provide a quality control
plan, such as third party Quality Assurance (QA), Independent Verification and Validation (IV
&V), and other internal project/ program reviews and audits.
These audits will require the Contractor to provide any assistance, records access, information
system access, staff access, and space access to the party selected to perform the independent
audit. The audit firm will submit to the State Agency and/or Contractor a final report on controls
placed in operations for the project and include a detailed description of the audit firm’s tests of
the operating effectiveness of controls.
The Contractor shall supply the Department with an exact copy of the report within thirty (30)
calendar days of completion. When required by the State agency, such audits may be performed
annually during the term of the contract. The Contractor shall agree to implement
recommendations as suggested by the audits within three months of report issuance at no cost to
the State Agency. If cost of the audit is to be borne by the Contractor, it was included in the
response to the RFP.
- For IT consulting services, an approved IT-10, if over $225,000 and if required by the Office of Information Technology